tt4t.net
tips & tricks
for translators
Utilities  
Contents  

Keyboard Macros

Data backup

Registry backup

Renaming files

Word Count Software

Clipboard

Exchanging big files

Freeing locked files

Downloading full websites

TMX Validators

Comparing Word Docs.

Disk Image

Compression (Zip/Unzip) Tools

How to Create a File List of the Contents of a Folder

PDF Converters (or Extraction Tools)

PDF Writers

PDF Readers

Screen Capture

 

 

UTILITIES

Keyboard Macros

 

Due to Déjà Vu and Windows' limitations, many of us recommend the use of a Keyboard Macro software. A Keyboard Macro software allows you to easily type non-English or non-common characters, or to perform a more complex task using one or a couple of keys, working pretty much like a shortcut key. 

See: Allchars, MacroMaker or PowerPro

Some people even recommend the use of programmable keyboards, e.g. Cherry or Kinesis keyboards.

 

Tip from Lawrence Häcker:

This is far from being a Keyboard macro program, but I made very good experiences recently with StrokeIt, a free software for (freely configurable) mouse gestures.

As my last action after translating a segment is to use the mouse to highlight words and phrases in order to send them to TDB and Lexicon, I found it disturbing to change back to the Keyboard to press F10, F11, Shift+F11 or even Ctrl+Down (I know there are options in the pop up menu, but not for the latter). Now I have mouse gestures defined for all these options and find myself more happier than before.

You can find this piece of software at http://www.tcbmi.com/strokeit/


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Data backup

My approach to backup/storage is very comprehensive (or neurotic).

I have 2 hard drives for backup. Today, I would have bought USB ones; mine are still the "drawer" type.

I keep one hard drive (e.g., #2) in a safe deposit box and one (#1) at home. Every night all my work of the day, Déjà Vu's memories and terminology, accounting data, etc. is copied to hard drive #1. If you would rather mirror your disk, check Acronis (Migrateasy) or Norton (Ghost).

Every 10 days, I switch hard drives—get # 2 in the bank to keep it in house for 10 days; get #1 and keep it in the bank. This means I have everything backed up everyday, but in a worst case scenario (thieves, fire, etc.) I have everything kept in my safe deposit box (10 days old at the most).

Additionally, I keep old projects in the backup hard drive, projects that I have deleted in my working drive. So, it is very easy to access them all, as they are not zipped and the backup is shared.

Once in a while, when working on very big projects, I switch hard drives more frequently—the safe deposit box is in a bank a couple of blocks away. Knowing that everything is safe gives me a great peace of mind.

I found that burning CDs/DVDs-zipping, unzipping, changing proprieties, etc. was too much of a hassle, and did not solve the problem appropriately. Today, other than going to the bank, everything is done automatically and everything is always access-ready.

For Disk Image software, click here.

Backup software:
Syncback
- There is a paid and a freeware version. The freeware version is pretty flexible and enough for my needs.

And then, there is on-line backup:

Files AnywhereXdriveiBackupIron MountainSwiftDesk


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Registry backup

There is a nice freeware that allows to back up your registry selectively: Moon Software Registry Key Backup.


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Cleaning the registry

EasyCleaner


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Renaming files

I have found a very good tool to rename many files at once. It allows you to see the name of the files before changing them and it is very flexible (e.g.: autonumbers, changes extension, inserts text before or after the name, replaces text, changes case, etc.).

It is a freeware: CKRename.


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Word Count

Third-party software to count words in different file formats:

Praticount - Anycount - Abacus (free) -


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Clipboard Utilities

ClipCache - Clipomatic - Clippl36 - YCX -

Luciano ES commented:

Interesting. I do similar things with PowerPro. But with a "macro key". My "macro key" is the semicolon. Everything after
the semicolon is parsed and checked against the list of macros.

For example:
;m2 becomes <my secondary e-mail address>
;sig becomes the signature I use in my Web-based posts.

I had to be careful to type these ";xyz" characters out of order here, because they are triggered instantly if typed in the right order.

It's very good because:
- I don't need the mouse to click anything.
- The macro names are very mnemonic.
- The macros can not only type text, but also send any sequence of key strokes to the current application. That includes
commands buried under several menus.
- Actually, they can run ANY command instead of just sending key strokes. How about that?

Boy, I PINE for something like that in Linux. :-(

I also made a very simple 10-clipboard script inspired by a program I used a very long time ago, aptly called "ten clipboards". Eh, it's still around! http://ansis.folklora.lv/tenclip/

So, in my script, Win+1 copies selected text to the 1st slot. Win+2 copies selected text to the 2nd slot. Shift+Win+1 pastes
whatever is stored in the 1st slot. Shift+Win+2 pastes whatever is stored in the 2nd slot.

I wonder how the rest of the world lives without these things.


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Exchanging big files

http://www.dropload.com/

http://www.sendthisfile.com/

http://www.yousendit.com/

Nevertheless, the most reliable way to transfer files I have found is an FTP site. To set up an FTP site in your computer, you need an FTP server. Cerberus is an FTP server that is pretty easy to setup. For security reasons, I run Cerberus just when we need to transfer files. Once you are running it, all you have to do is to give your IP address to the other party.


For the other party to access your FTP site using Internet Explorer as a client:

- They have to type the address ftp://<yourIPaddress>

- IE will show an error message. Go to File > Login As... and type the correct Username and Password.

If using Firefox, please install FireFTP. Close Firefox and open it again.

- Go to Tools > FireFTP and type the appropriate info (FTP address, username and password).

And of course, you can use Skype. Skype is a VoIP software that allows you to call/chat to any other Skype member for free. Additionally, while in the call/chat you can tranfer files. The sound quality of its calls is impressive.


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Freeing locked files

Have you got any of the following messages?

Cannot delete file: Access is denied
There has been a sharing violation.
The source or destination file may be in use.
The file is in use by another program or user.
Make sure the disk is not full or write-protected and that the file is not currently in use.

Try: Unlocker, Force Delete, or WhoLockMe


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Downloading full websites

Even though I would ask my client to send the files he wants translated, there are some utilities that can download a full website:

Arachnophilia - Amaya - httrack - Spiderzilla - WebStripper

It seems httrack is one of the favorites.

An interesting explanation by Victor Dewsbery:

My suggestion:

1. Go to http://www.httrack.com and download.

2. Extract the website to your HD.
This may not give you everything (e.g. dynamically created database content, text in graphics, files not downloaded due to system quirk etc.), but it may give you more than the client bargained for. Rule of thumb: if the client says it's only a small website, it probably consists of 200-300 files.

3. Import into DV3 or DVX and do the word count. Base your estimate on this (rounded up rather than down), but with a note to say that this is not the end of the road (i.e. what it includes and what may not be included).
A couple of times this has produced an estimate which was far more than the client wanted or needed (in one case it would have kept me in caviar for more than a year!!!!).
Note that the word count may well include the "meta tags" which are not visible on the screen but are used for indexing by Google and Co. Probably they are identical in every single HTML file (check the "duplicates" in the DV count). If the client is being reasonable, you may want to adjust your estimate downwards to allow for this.
(If you use PractiCount you can count the website with and without these tags and compare notes. Probably most word count programs allow this.)

4. Client screams "Are you joking?"

5. You calmly return to square one ("Send me what you want translating").

6. Client screams at webmaster that some action is needed.

7a. Webmaster finally agrees to arise from backside and produce a reasonable portfolio of source files (and save it to CD or zip file).
7b. Client/webmaster say "Stuff the translation, we don't need it after all", and you have one thing less to worry about.
7c. Client finds a novice translator who will undercut you by a long way and do the job on the cheap (but eventually be hopelessly out of his/her depth, so that the project eventually comes a cropper, but that is no longer your problem).

Note on file formats:
The stuff you download with HTTrack will consist of many file formats. A few examples that you may come across:

.html or .htm - the main website texts. The easiest way to handle them is
with your favourite CAT tool (my favourite is DVX)

.jpg, .gif, .tif, .bmp - graphic formats. Most of these contain no text. Where they do contain text (e.g. buttons), you will probably have to copy type it and then translate it from there. My favourite format for this is a Word table (source text on the left, target text on the right). The client's webmaster or artist will need to convert this into the graphic format.

.css - format information, not for translation. If the translated files have the wrong appearance, try putting the .css files in the same place in your directory that they were in in the original.

Other web formats (mostly they import well into DVX)

Files in Word, Excel or PowerPoint: Check whether the client really wants them; if so, process them as normal.

PDF: Check whether the client wants them. You will need to extract the text to an editable format (e.g. Word) before processing them.

If the website has a mixture of file formats (which it usually does), it is an ideal candidate for DVX, which can import the whole directory tree and all editable files into a single project.

ADDITIONALY:

Pablo Bouvier

WebBudget allows to download a whole site too, but maps it instead to translate the links. This allows to translate the site and to take a 'realistic word count.'


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TMX Validators

TMXValidator


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Comparing Word Docs
Hans Leander

Hello:

After having looked more or less carefully at many of the compare programs below, and having used DeltaView PE from Workshare for 14 days (trial), I decided that it was worth $239.00 for me to be able to make comparisons between Word files in a non-side-by-side layout with a program that also compares withint tables
without a hickup.

The other apps:

Compare It!Compare SuiteBeyond CompareFolderMatchAraxis MergeChange-Pro by LitéraiRedline by Esquire InnovationsDiff Doc by SoftInterfaceDocuComp Compare by DocuCompCompare SuiteExamDiffProCSDiffCompare Suite


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Disk Image

A disk image software builds an image (snapshot) of everything you have in a disk. The image can be saved in another HD, CD, DVD, etc. The image contains your OS, applications, and data. As I keep my data in a different drive, my image contains the OS and applications. When you have a problem with your OS, all you have to do is to retrieve your image... and not reinstall your OS and every application again.

You should build an image when your OS is running fine, and then update it once in a while to reflect new software installed, etc.

If you know how to deal with Linux, you can use: Partimage; System Rescue CD (contains Partimage) -- Linux applications are generally free.

If you are looking something for Windows, they generally cost something $30-$50. Image for Windows - R-Drive - Drive SnapshotNorton Ghost - DriveImage XML (freeware)

Note: you may build a Windows image using a Linux software. Be aware that it could be a little tricky.


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Compression (Zip/Unzip) Tools

There are a few programs that work as good or better than the traditional WinZip. All freeware...

7-zipTugZipZipGeniusZipWiz


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How to Create a File List of the Contents of a Folder

A simple task, but it seems Windows does not have an easy solution. See Microsoft's Support Page.

You can use a third-party software like

LS; rjhExtensions or Directory Printer.


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PDF Converters (or Extraction tools)

There are many applications to convert PDF files into something more palatable, that is, editable—e.g.—Word, Excel, etc. Results are mixed, and many times unexpected. They are not free.

Solid Converter - Gemini - Jade - XPdf - Able2Doc
PDF Converter 3 - VeryPDF - PDF Ripper

I have heard very good things about Solid Converter. I have never used it personally.


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PDF Writers

Yes, there are tools to create PDF files and they are not from Adobe. There are even freeware ones:

CutePDF (My favorite - very basic)
PDFCreator (Powerful - save as PDF, JPEG, TIFF, etc.)
Other options:pdf995 - Pdf4Free - Go2PDF


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PDF Readers

This is not a big deal, as Adobe offers a free Acrobat to read PDF files, but it is nice to have some alternatives, e.g., if you have trouble installing Adobe's. Do not expect a full-featured software, but a small and agile tool quickly view a PDF file.

FoxIt - expertPDF Reader


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Screen Capture

The standard ways to capture a screen are:

- To capture the whole screen: Ctrl + PrintScrn

- To capture the active window: Alt + PrintScrn

...and then, paste it using Ctrl+V.

Alternatively

There is a very useful freeware application called Gadwin PrintScreen. It is more flexible than Windows print screen functions.


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